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Inspection Impacts Due to COVID-19

Inspection Impacts Due to COVID-19

Before we get into it, we’d like to set the record straight: no matter how seriously we take them, routine inspections and cleaning procedures alone are far from sufficient to ensure the safety of occupants from COVID-19. Their purpose is to ensure all areas within a property are in order and immediately bring attention to those that aren’t. In the context of an ongoing global pandemic, inspections are a tool to evaluate specific areas for potential vulnerability and reduce risk. Results from inspections are useful for guiding health & safety and sanitation procedures, but only if new strategies are implemented and behaviours are adapted on a broader level to reduce the risk of transmission.  BOMA Canada has published a great resource on how buildings can prepare for return to work and implement new strategies to reduce risk of transmission. For information on return to work guidelines, check out their resource here .  At Tap Report, we want to focus on what we do best and

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Sanitation Inspections: What You Need to Know in our “New Normal”

Sanitation Inspections: What You Need to Know in our “New Normal”

Sanitation inspections and cleans are at the core of ensuring health and life safety in built environments. The COVID-19 pandemic has changed how we clean and disinfect buildings and the standard of service that we expect. This is why we believe that the documentation and signing off on inspections is more important now, than ever before .  We are in the middle of a global pandemic. As we get ready to return to the workplace, we know it’ll be different. Take a moment to think about your journey to your desk; how many people you’ll pass; how many things you’ll touch, such as your car steering wheel or transit handles, elevator buttons and door handles. Now think about your movement during the day, from your desk, to kitchen, back to desk, to meeting room, to washroom, to food court, back to your desk etc. You touch A LOT of things. In this sense, it’s difficult to keep track of what’s been cleaned, when and by whom.  As a result, sanitation inspections have been impacted in two main way

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Ontario Nuclear Power Generation Case Study

Ontario Nuclear Power Generation Case Study

Everyone likes Tap Report from the top-down - Darryll Styles, Ontario Power Generation, Fire Protection.  How has Tap Report helped streamline inspections in the field? We have used Tap Report for Ignition Source permits, Combustible Material inspections, and Fire Extinguisher inspections; we're currently adding other areas to the platform as well. The Tap Report system has helped us keep better records on the inspections we complete for code compliance. It's also easy to view the history of inspections and upcoming checks such as when extinguishers need to be hydrostatic checked, annual check, etc. Describe the process for creating a list of findings and photos before and after joining Tap Report. The CMS process before Tap Report was very manual. We would go into the field, take pictures, then download the pictures. After download, we would add the pictures to a special excel sheet which would include manual entry of additional notes and send to all parties. Now we just

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Optimizing Guard Patrols

Optimizing Guard Patrols

Security patrols, most commonly performed by foot patrol, are completed to maintain the security and safety of the premises, as an act of due diligence and for compliance purposes. Patrols have designated checkpoint areas that the security guard must check/inspect in any order along their route. These checkpoints will dictate the guard’s path on the patrol, ensuring an effective sweep of the premises. Guards will look for a variety of elements and circumstances, including: Water leaks or damage Safety hazards such as slipping & tripping hazards, obstructed stairwells etc. Breach of access control General housekeeping Odour Noise levels Proper lighting Fire stopping Deficient or obstructed electrical panels Suspicious activity And more…. These patrols are an important part of a security guard’s role and can take up a lot of time. Is there room to optimize the patrol process? Of course! We’ve looked to the business world to see what they have to say about op

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Digital Inspections ROI

Digital Inspections ROI

Digitizing inspections come with many benefits such as eliminating paper work and storage, ensuring compliance, and reducing labour costs. So how much do you really save? To answer this question, we broke workplace inspections and documentation processes into 3 main components: Paperwork and storage Ensuring compliance Labour costs Paperwork and Storage A popular method for inspecting locations/equipment is with pen and paper. Workers sign a paper tag at the location/equipment, then fill out a log sheet which is later submitted to the manager for review/action and eventually ends up in storage. When diving into the numbers, we found that the paperwork costs associated with inspections can really add up. We used data from our existing clients, who include hospitals, storage facilities, factories and commercial properties to determine the costs of paperwork associated with manual inspections. We used 500 locations/equipment with inspections on a monthly basis as a co

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A Spotlight on Tap Report Use in Commercial Real Estate Property Management

A Spotlight on Tap Report Use in Commercial Real Estate Property Management

“It's as simple as a tap. That's all - no QR code picture mumbo jumbo.” - Mark Fitzgerald, Manager, Security Operations, BentallGreenOak What do you use Tap Report for? Guard patrolling checkpoints, monthly fire equipment inspections & sprinkler valve pressure checks.  How has Tap Report helped you manage your inspections and incidents? Tap Report has enabled me to electronically manage and document our inventory of fire inspections and patrol checkpoints.  How has Tap Report helped with staffing oversight, i.e. identifying training needs, taking appropriate disciplinary measures, finding opportunities for recognition, improving conversations with staff etc.? Being able to monitor activity amongst the guard staff has opened up new opportunities for staff recognition, including awards for maintaining proper inspections.  Do you review inspection results with staff? If so, how regularly? Have these insights improved inspection results? Often. We review results

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Carbon Monoxide Detectors 101

Carbon Monoxide Detectors 101

Carbon Monoxide exposure may put your building at risk. Here’s how you can protect workers and occupants from this silent killer.  Now that you’ve set your clocks back, it’s time to replace the batteries in your Carbon Monoxide (CO) detectors. Carbon Monoxide is a colourless, odourless, and tasteless gas that blocks oxygen from entering the bloodstream. It most commonly leaks from fuel-burning appliances such as furnaces, gas stoves and water heaters.  For residential buildings, make sure to follow these requirements for Carbon Monoxide Alarms (NFC 6.7.1 & OFC 6.3.4.):  CO alarms must be maintained in operating condition (OFC)  Alarms must be located in the sleeping area of all homes/residential units  Landlords of residential buildings are required to give each tenant a copy of the manufacturer’s maintenance instructions for the carbon monoxide alarm (OFC)  Landlords are required to test carbon monoxide alarms whenever tenants change or the battery is replace

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Fire Emergency Systems in High-Rise Buildings

Fire Emergency Systems in High-Rise Buildings

When it comes to fire safety, high-rise buildings must be specially equipped to prevent a disaster from occurring.  Without proper fire emergency systems in your high-rise building, a minor incident could rapidly escalate into a major tragedy. To protect your building and ensure the safety of occupants, strict guidelines must be followed by building staff.  Regular inspections are an absolute must to ensure these guidelines are being followed, keeping your building safe.  Here are the most common requirements for fire emergency systems in high-rise buildings:  Elevators are to be controlled by a keyed switch  A designated firefighter’s elevator must be present in the building  Smoke shaft, exhaust system and/or windows must act as means of ventilation from each floor area to outdoors  Sprinklers must be installed throughout the building; see this post for sprinkler valve inspection requirements In the event that any of the fire alarm and sprinkler systems are off-line for

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Emergency Power Systems

Emergency Power Systems

Emergency power systems, such as generators, must be inspected, tested and maintained in accordance with their manufacturer’s operation and maintenance instruction manual as well as standards and legislation laid out in the “Emergency Electrical Power Supply for Buildings” CAN/CSA C282, 6.7.1 NFC & OFC.  Emergency power systems are expensive assets and are critical to maintaining safe building operation in the event of a power failure. With this in mind, there are several inspection points, tests and data that must be collected and recorded on a regular basis.  Here are some general guidelines for emergency power system inspections and maintenance:  Overall  Equipment must be tested and maintained in accordance with the manufacturer’s operation and maintenance instruction manual Maintenance work must be logged and kept in accordance with the manufacturer’s operation and maintenance instruction manual; logs must include: date work was completed, record of parts replace

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