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Showing posts with label Articles & best practices. Show all posts
Showing posts with label Articles & best practices. Show all posts
Frequently Asked Questions About Tap Report

Frequently Asked Questions About Tap Report

You asked, we answered! Here are our responses to some of the most common questions from Tap Report users: Do I need to keep paper logbooks of fire equipment? According to NFPA 10 Section 7.2.4.2, readily accessible electronic records are acceptable as a replacement for keeping paper logbooks. Do I need internet to conduct inspections? Inspections can be conducted offline, so internet is only required upon completion to sync your reports. Can monthly inspection intervals be completed over varying periods of time? Sometimes, monthly intervals can be misinterpreted to mean that inspections for two consecutive months are completed within days of each other. For example, one inspection could be completed on September 30th and the next on October 1st. Although these inspections technically took place within each month, an interval of only one day elapsed in between, which does not meet the code requirements for an inspection interval of 30 to 31 days. Some equipment, like First Aid Kits,

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Inspection Impacts Due to COVID-19

Inspection Impacts Due to COVID-19

Before we get into it, we’d like to set the record straight: no matter how seriously we take them, routine inspections and cleaning procedures alone are far from sufficient to ensure the safety of occupants from COVID-19. Their purpose is to ensure all areas within a property are in order and immediately bring attention to those that aren’t. In the context of an ongoing global pandemic, inspections are a tool to evaluate specific areas for potential vulnerability and reduce risk. Results from inspections are useful for guiding health & safety and sanitation procedures, but only if new strategies are implemented and behaviours are adapted on a broader level to reduce the risk of transmission.  BOMA Canada has published a great resource on how buildings can prepare for return to work and implement new strategies to reduce risk of transmission. For information on return to work guidelines, check out their resource here .  At Tap Report, we want to focus on what we do best and

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Sanitation Inspections: What You Need to Know in our “New Normal”

Sanitation Inspections: What You Need to Know in our “New Normal”

Sanitation inspections and cleans are at the core of ensuring health and life safety in built environments. The COVID-19 pandemic has changed how we clean and disinfect buildings and the standard of service that we expect. This is why we believe that the documentation and signing off on inspections is more important now, than ever before .  We are in the middle of a global pandemic. As we get ready to return to the workplace, we know it’ll be different. Take a moment to think about your journey to your desk; how many people you’ll pass; how many things you’ll touch, such as your car steering wheel or transit handles, elevator buttons and door handles. Now think about your movement during the day, from your desk, to kitchen, back to desk, to meeting room, to washroom, to food court, back to your desk etc. You touch A LOT of things. In this sense, it’s difficult to keep track of what’s been cleaned, when and by whom.  As a result, sanitation inspections have been impacted in two main way

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Carbon Monoxide Detectors 101

Carbon Monoxide Detectors 101

Carbon Monoxide exposure may put your building at risk. Here’s how you can protect workers and occupants from this silent killer.  Now that you’ve set your clocks back, it’s time to replace the batteries in your Carbon Monoxide (CO) detectors. Carbon Monoxide is a colourless, odourless, and tasteless gas that blocks oxygen from entering the bloodstream. It most commonly leaks from fuel-burning appliances such as furnaces, gas stoves and water heaters.  For residential buildings, make sure to follow these requirements for Carbon Monoxide Alarms (NFC 6.7.1 & OFC 6.3.4.):  CO alarms must be maintained in operating condition (OFC)  Alarms must be located in the sleeping area of all homes/residential units  Landlords of residential buildings are required to give each tenant a copy of the manufacturer’s maintenance instructions for the carbon monoxide alarm (OFC)  Landlords are required to test carbon monoxide alarms whenever tenants change or the battery is replace

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Fire Emergency Systems in High-Rise Buildings

Fire Emergency Systems in High-Rise Buildings

When it comes to fire safety, high-rise buildings must be specially equipped to prevent a disaster from occurring.  Without proper fire emergency systems in your high-rise building, a minor incident could rapidly escalate into a major tragedy. To protect your building and ensure the safety of occupants, strict guidelines must be followed by building staff.  Regular inspections are an absolute must to ensure these guidelines are being followed, keeping your building safe.  Here are the most common requirements for fire emergency systems in high-rise buildings:  Elevators are to be controlled by a keyed switch  A designated firefighter’s elevator must be present in the building  Smoke shaft, exhaust system and/or windows must act as means of ventilation from each floor area to outdoors  Sprinklers must be installed throughout the building; see this post for sprinkler valve inspection requirements In the event that any of the fire alarm and sprinkler systems are off-line for

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Emergency Power Systems

Emergency Power Systems

Emergency power systems, such as generators, must be inspected, tested and maintained in accordance with their manufacturer’s operation and maintenance instruction manual as well as standards and legislation laid out in the “Emergency Electrical Power Supply for Buildings” CAN/CSA C282, 6.7.1 NFC & OFC.  Emergency power systems are expensive assets and are critical to maintaining safe building operation in the event of a power failure. With this in mind, there are several inspection points, tests and data that must be collected and recorded on a regular basis.  Here are some general guidelines for emergency power system inspections and maintenance:  Overall  Equipment must be tested and maintained in accordance with the manufacturer’s operation and maintenance instruction manual Maintenance work must be logged and kept in accordance with the manufacturer’s operation and maintenance instruction manual; logs must include: date work was completed, record of parts replace

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Building Operators: Have you fallen victim to these common misconceptions about routine inspections?

Building Operators: Have you fallen victim to these common misconceptions about routine inspections?

In my job, I get the opportunity to visit commercial, residential, industrial and retail buildings across Canada. I also get the chance to speak with frontline staff, engineers, security professionals and head office leadership. Through my visits, I continuously encounter 3 misconceptions about routine inspections.  1. Work orders  Work order systems are great for specific tenant requests – for example, a work order can be issued if a tenant asks to keep the lights on longer than usual on a given night.  Also great for tenant complaints, work orders can be used to notify custodial staff of minor issues such as an empty soap dispenser in the washroom – though the last thing you should want a tenant doing is putting in a work order to advise of something that needs attending to. Tenants are busy and this creates a sub-standard experience for them. This is why proactive inspections are so beneficial – but that’s for another blog post.  Work orders are not ideal however,

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What does your attitude towards compliance say?

What does your attitude towards compliance say?

Employees, Your Company’s Culture and Brand We know that routine workplace inspections can be tedious, time consuming and some may even say boring.   The reasons for completing workplace inspections are clear –mandatory either from a regulatory or liability perspective, preventative maintenance and best practice; but it's time to adopt a new mindset about compliance. Believe it or not, your attitude about compliance sends key messages and insights about your company to employees and externally. For example the way you talk about routine inspections, the prioritization of inspections, reward and discipline for inspection performance and how quickly action is taken on deficiencies found during inspections sends messages to your employees and others about whether you really care about compliance or not. And this is not just noticeable to employees but also to clients and the broader industry. Employees Employees want to do work that is valued. If the work is not pr

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